It’s incredibly powerful to get tasks, goals, priorities, and meetings out of your head and into a system you trust (which is the core tenet of David Allen’s great Getting Things Done methodology). Otherwise, you spend significant energy and stress trying to manage the chaos without having a consistent approach.

Designing that “system” is a personal thing and is influenced by many things like your work and your partner’s technology/productivity temperament/preferences. Cal Newport’s Multi-Scale Planning approach is a powerful way to consider big blocks, and then design your approach (here’s an 18 minute video where he explains his approach).

Personally (see sketch below), I’m a fan of starting with the big picture goals, establishing annual personal goals around my birthday every year (instead of based on calendar year), and feeding those and other priorities as they arise into Trello as a central task management tool (though lots of great tools exist, depending on your preference, such as Notion, Workflowy, Basecamp, or Google Keep.

The important thing isn’t the tool, it’s finding a system that works for you, and that you trust (because if you don’t trust it, you’ll keep juggling it all in your head, sticky notes, emails to yourself, etc. instead of relying on the system).